How Jard works

🎯 1. What is Jard?

Jard is an asset register. Every IT device gets a number (a “tag”). Jard remembers everything about it: the name, the serial number, the price, the warranty and who has it now.

Jard also keeps software licences. You can see how many seats you have and who uses them.

👥 2. Who uses Jard?

There are three kinds of users:

• Viewer — can look at everything, but cannot change anything. Good for managers and auditors.
• IT Technician — works with the register: adds devices, gives them to people, records repairs.
• Administrator — sets up Jard: users, categories, locations, currency and alerts.

🔑 3. How do I sign in?

1. Open the address of Jard in your browser.
2. Write your username or your email, and your password.
3. Click “Sign in”.

Your account is made by the administrator. You cannot make an account yourself.

🔎 4. How do I find an asset?

1. Click “Assets” on the left side.
2. Write a word in the search box: a tag, a name, a serial number or a model.
3. You can also filter: status, category, location or holder.
4. Click “Filter” or press Enter.

The list shows the tag, the name, the category, the status, the holder, the location and the warranty.

📋 5. What do the status words mean?

• In stock — the device is in the IT room. Nobody uses it.
• Assigned — a person has the device now.
• In repair — the device is at a repair company.
• Retired — the device is old and will not be used again.
• Lost — the device is gone. We cannot find it.

📄 6. One asset page

Click a tag in the list. You then see everything about this device:

• The main information: category, location, manufacturer, model and serial number.
• The money: purchase price and the book value today (price minus age).
• The warranty end date and a colour: green = valid, yellow = ends soon, red = ended.
• Who holds it now, and since when.
• The history: every check-out, every repair and every change.
• Documents: invoices, photos or warranty papers (upload up to 5 MB each).

🤝 7. How do I give a device to a person? (check-out)

1. Open the asset page of the device.
2. In the box “Who holds this asset”, choose the person.
3. Write the return date if the device must come back (optional).
4. Write the condition of the device now. For example: “new, with charger”.
5. Click “Check out”.

The status of the asset changes to “Assigned” automatically. The person can see it in their own page.

↩️ 8. How do I take a device back? (check-in)

1. Open the asset page.
2. Write the condition when the device comes back. For example: “small scratch on the lid”.
3. Click “Check in”.

The status goes back to “In stock”. The history keeps both dates: the day you gave it and the day it came back.

🔧 9. How do I record a repair?

1. Open the asset page and find the box “Repair”.
2. Write the repair company and the problem.
3. Click “Start repair”. The status becomes “In repair”.
4. When the device comes back, write the final cost and click “Finish repair”.

The status goes back to “In stock”. All repairs are collected in “Maintenance”, with the total cost.

🔑 10. How do software licences work?

Each licence has seats. A seat is one person who may use the software.

1. Click “Software” in the menu.
2. Open a licence to see how many seats are used and who has them.
3. Choose a person and click “Give a seat”.
4. When somebody leaves the company, click “Take back”.

🔔 11. What does the bell mean?

Jard looks at the dates every day and warns your team automatically:

• A warranty ends soon (yellow) or has ended (red).
• A software licence ends soon.
• A device was not returned in time.

You see the number on the bell at the top right. Click the bell to read the messages.

📊 12. Reports and money

Click “Reports” to see the value of all IT things. You can filter by category, location, status or holder.

• Purchase value — what the company paid for the devices.
• Book value — what the devices are worth today (price minus time used).
• Numbers by category, by location and by status.

With “Export CSV” you can download the list and open it in Excel.

🛠️ 13. For administrators: set up Jard

1. “Users” — make accounts for your team. Choose the role for each person.
2. “Asset Categories” — for example Laptop, Monitor, Phone. Also write the useful life in years.
3. “Locations” — for example “Head office – Floor 2” or “Warehouse”.
4. “Settings” — the name of your register, the tag prefix, the currency, the alert days and the default useful life.
5. “Audit Log” — every change, with the user and the time. Good for security.

🔄 14. The life of an asset

The device comes to IT. You add it and it is “In stock”. Then you give it to a person: “Assigned”. If it breaks, it goes to repair: “In repair”. When it is very old, you set “Retired”.

❓ 15. Small dictionary

• Asset — one IT thing, for example a laptop.
• Tag — the number that identifies the asset, for example AST-2026-00042.
• Check-out — you give the device to a person.
• Check-in — the person gives the device back.
• Holder — the person who has the device now.
• Warranty — the time when the seller repairs the device for free.
• Book value — the price today after age. Price minus depreciation.
• Seat — one person may use one software licence.
• Repair job — one visit to a repair company.